Taylor & Francis is a member of the COPE and follows its principles on how to manage allegations of misconduct. Taylor & Francis editors may attend COPE Forums, access the flowcharts and submit queries to COPE for advice. We recommend journal editors join COPE and adhere to its principles. By committing to investigate allegations of misconduct, you ensure the integrity of research.
We ask all journal editors to make every reasonable effort to adhere to the following ethical guidelines for articles submitted for peer review in Taylor & Francis journals:
Find out more about Taylor & Francis/Routledge Journal Editor Code of Conduct.
Following ethical research guidelines as a journal editor ensures that:
Following ethical guidelines is also a sign of trust. It shows that the editors and independent peer reviewers have evaluated the paper. Readers should have enough information on any competing interests and ethical approval to draw their own conclusions about the results presented in the paper.
For more information on responsible research conduct, read this introduction to research integrity and selective reporting bias.
All journal editors play a vital role in safe-guarding the integrity of the peer-review process. They ensure that all submissions get the same treatment by following ethical guidelines. Editors are the first point of contact for a journal. They are likely to receive the first allegations of misconduct. If you receive an allegation of misconduct, contact your Taylor & Francis Managing Editor. They will support you through the investigation and will contact any parties involved.
Some of the most common issues you are likely to face as a journal editor are:
For plagiarism or dual submission, you may choose to use similarity detection software. Contact your Taylor & Francis Portfolio Manager to run a paper through the Crossref Similarity Check software. This software can provide a visual and quantifiable sign of text overlap in a manuscript. Your journal Editorial Board members are also an invaluable asset when investigating plagiarism. Their subject-specific knowledge is useful in assessing the novelty in suspect manuscripts. They can also conduct further evaluation of the paper and allegations when required. After investigation, if the allegations appear to be true, the COPE guidelines suggest contacting the author(s) of the paper to request an explanation of the overlapping material.
Based on the investigation and reply from the author(s), you can decide how to proceed. There are some key options you can consider:
You can access the full range of COPE guides and resources at all times. Useful guidelines include:
Authorship disputes are one of the most common complaints made to journals. As such, guidelines to help define authorship are essential. Journal article authors must name all persons who have a reasonable claim to authorship as co-authors. A “co-author” is defined as any person who has made a significant scholarly contribution to the work reported, and who shares responsibility and accountability for the results. Where two or more authors have prepared an article, Taylor & Francis requires a designated Corresponding Author. In signing a Publishing Agreement, the Corresponding Author warrants that:
There are cases of mixed copyright status – for example, where one author is a civil servant – or any co-author waiving her or his copyright in favor of a government copyright assertion. In such cases, the Corresponding Author must confirm that the co-author has agreed to do so, and in doing so retains her or his right to be named as a co-author.
Affiliation The Corresponding Author must ensure all address, email, and telephone data are correct for all named co-authors. The affiliations of all named co-authors should be the affiliation where the research was conducted. If any of the named co-authors moves affiliation during the peer review process, the new affiliation may be given as a footnote.
Read findings from our co-authorship whitepaper – Co-authorship in the Humanities and Social Sciences: a global view
A competing interest (also known as a ‘conflict of interest’) describes a situation in which an author or author group have potential competing interests, be it professional or financial, in the submission and publication of their paper and its research. This is to the extent that it might skew or corrupt their manuscript, or the results of their research.
During a manuscript submission, the author can declare any interests affecting their paper. They can do this in their cover letter, or by answering a competing interest question on the peer review systems submission form. By volunteering this information and ensuring complete transparency, the author significantly contributes to diffusing any potential concerns regarding competing interests. This will help to maintain the integrity of their research.
A declared competing interest doesn’t necessarily imply that the research is problematic. But, it allows you to check the information provided by the author, and to assess the manuscript fairly for any undue bias. If you find that the results are based on sound research, and they reached their conclusions independent of any competing interests, you should allow the manuscript to progress to peer review. For full disclosure, you should publish any competing interests alongside the article. This will uphold the integrity of both the research and the journal. However, if the competing interest significantly affects the interpretation of the results, you should consider a rejection. If you’re concerned that the information provided by the author compromises the integrity of the research, contact your Taylor & Francis Managing Editor.
If the author doesn’t declare any competing interests until a manuscript is accepted or published, you should consider this misconduct on their part. Take this up with your Taylor & Francis Managing Editor. You can find more information about competing interests here.
Did you know that competing interest declarations, acknowledgments and notes on contributors are all openly available to view on all articles on Taylor & Francis Online? This ensures transparency of key information and helps potential readers to evaluate articles more easily.
Don’t copy in people who aren’t involved in investigating the concern. This means you shouldn’t circulate information before you’ve established the facts of the case.
Chances are they’ve dealt with this or something similar before. Your Managing Editor can support you as you investigate the case, and can provide useful email templates and guidance documents.
Stuck for the next step in the process? COPE’s research ethics flowcharts will help you investigate a case of potential misconduct.
If you’re unsure about the originality of an article, contact your Managing Editor for a Crossref Similarity Check report. This will flag any text matches to papers held in the Crossref Similarity Check database.
They will have subject-specific knowledge that may help the investigation and can provide an expert review of the concerns raised. Think about appointing an editorial board member who has a permanent role in investigating ethical issues.
If you suspect a potential ethical issue in peer review, first place the process on hold. It might be helpful to make it visual using the manuscript flags on your ScholarOne Manuscripts or Editorial Manager site. You should then notify your Taylor & Francis Managing Editor of the concern and liaise with them to investigate the issue. Depending on the outcome of the investigation and the severity of the ethical issue, you may wish to:
Your peer-review system will also contain any information on funding or competing interests declared when the author submitted the manuscript.
Use this to reflect on the journal’s policies and guidelines. You may want to write an editorial or take this chance to update guidance for authors, especially if clearer guidelines may have prevented the problem. Each journal’s Aims & Scope page on Taylor & Francis Online has a peer review statement. The Instructions for Authors page should clearly state the information an author needs to submit their manuscript to the journal.
Read through our FAQs on publishing ethics for journal editors.
Taylor & Francis Editorial Policies Our Editorial Policies apply to all journals published by Taylor & Francis Group. Authors should read these policies before they submit, to ensure they have correctly followed all the requirements, and we ask editors to uphold these policies.
Committee on Publication Ethics (COPE) COPE is a forum for editors of peer-reviewed journals to discuss issues related to the integrity of the scientific record. It supports and encourages editors to report, catalog and investigate ethical problems in the publication process. COPE aims to define best practice in research ethics and to assist authors, editors, researchers and publishers. COPE first published a set of guidelines as Guidelines on Good Publication Practice.
Council of Science Editors (CSE) CSE’s mission is to promote excellence in the communication of scientific information. CSE’s White paper on promoting integrity in scientific journal publications covers the responsibilities of all parties involved in publishing and identifies research misconduct and guidelines for action.
International Committee of Medical Journal Editors (ICMJE) The ICMJE is a small working group of general medical journal editors whose participants meet annually and fund their own work on the Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals.
World Association of Medical Editors (WAME) Established in 1995, WAME (pronounced “whammy”) is a non-profit voluntary association. It consists of editors of peer-reviewed medical journals from around the world who seek to foster international cooperation and education of medical journal editors.
Consolidated Standards of Reporting Trials (CONSORT) CONSORT includes various initiatives developed by the CONSORT Group. It aims to reduce the problems arising from inadequate reporting of randomized controlled trials (RCTs). CONSORT provides standards for randomized trials.
Sense about Science Sense about Science is an independent charitable trust promoting good science and evidence in public debates.
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