GDPR stands for General Data Protection Regulation and was brought into effect on 25 May 2018.
The GDPR is a new European Union regulation designed to give individuals in the EU control over the personal data held by organizations. The regulation stipulates the responsibilities of organizations with respect to the collection, storage, sharing, transfer, and retention of personal data. Further detail can be found on the official website of the Information Commissioners’ Office (ICO).
As a journal editor, you have access to the personal data of authors, reviewers, and other editors who are part of the publishing program for your journal. To allow us to publish an authors’ article, we need to capture certain elements of personal data. This personal data includes:
Your obligations under GDPR
In your capacity as an editor, you have access to this personal data via Taylor & Francis Editorial platforms. It’s important that you understand the reasons why this personal data is captured, and how it fits into our business relationship with the individual. We only capture personal data to allow us to publish the authors’ article. This data should only be used to support the process of publishing this article. As an editor, you have a duty of care in the way you handle this personal data, and have responsibility to keep this personal data secure. Please see below a series of recommendations on how to keep this personal data secure and limited to only authorized use.
We also undertake searches for new reviewers and these are added to our databases for invitation to review manuscripts, as this forms a core part of running a journal. These individuals are still able to decline the invitation, and additionally request that they are not invited in the future. If you are unsure how to remove a reviewer from appearing in your reviewer searches, please contact firstname.lastname@example.org with the name and email address of the person who has requested removal from your database.
While you may not be based in the EU, if you deal with authors, reviewers or even fellow editors who are based in the EU then they will be covered by GDPR.